Spectrum – The international standard for collections management (90 min.) 

Chair: Gordon McKenna, Standards Manager, Collections Trust (UK)

Tuesday 26 September 14.00 - 15.30

This session will look at:

  • The history of Spectrum, a UK-based standard, and how it became to be used internationally;
  • Experiences of localising and supporting Spectrum in Germany and Portugal;
  • Technical issues in localising SPECTRUM.

The session will also include a discussion session where attendees, particularly those from Georgia, are encouraged seek answers to their questions.


  • Monika Hagedorn-Saupe (DE)
  • Axel Ermert (DE)
  • Alexandre Matos (PT)
  • Gordon McKenna (UK)

Gordon McKenna (UK)

Gordon McKenna has worked in the cultural heritage sector for over 30 years in a series of challenging and rewarding posts. His first degree was in Archaeological Sciences. After graduation he took part in excavations, and carried out research projects to source pottery and to analyse wall painting pigments using nuclear physics techniques. He also has worked extensively in museums: moving stores, documenting a wide range objects, carrying out conservation work; and creating exhibitions. Just before joining the Collections Trust in 1991 he obtained a Masters in Information Technology, with a dissertation looking at the use of project management software during large hardware relocation operation by British Aerospace.
Since joining the Collections Trust he has authored standards and guides such as SPECTRUM Interactive, SPECTRUM Knowledge, Standards in Action - SPECTRUM IT Guide and Documentation: a practical guide. He has advised organisations, particularly on collections management systems and other IT-related issues. He has worked in partnership with organisations and consortia like CIDOC, ICOM-UK, FISH, EMII and CIMI to benefit the sector both in terms of standards and the creation of practical tools. He has lectured and given presentations on the Collections Trust's work throughout the world.
At the moment he is Collections Trust’s Standards Manager. His major role is as co-editor of Collections Trust's Spectrum standard - the vademecum of collections management. He is also working on developing terminologies for use with Spectrum, and carrying out consultancy work in a wide range of areas.

Monika Hagedorn-Saupe (Germany)

Prof. Monika Hagedorn-Saupe, studied adult education, sociology, psychology and mathematics; since 1985 she is a staff member of the Institut für Museumsforschung der Staatlichen Museen zu Berlin, Germany; she teaches museology at the University of Applied Science HTW-Berlin, is Chair of ICOM-CIDOC, board member of ICOM-Europe, board member of the Europeana Foundation, Chair of the SIG documentation in the German Museum Association and Vicepresident of the MICHAEL Culture Association

Alexandre Matos (Portugal)

Master and PhD in Museology from Porto University he’s currently Director of the Department of Research and Training of Sistemas do Futuro, Lda. and Affiliate Professor in the Department of Sciences and Techniques of Cultural Heritage, Faculty of Letters at Porto University. His academic and professional activity focuses primarily on research in management and documentation of collections in museums and in the use of technology in the cultural heritage sector. He was responsible for the first Portuguese translation of the standard SPECTRUM and is currently part of the team that manages the translation and adaptation of that standard in the territories of Portugal and Brazil through the SPECTRUM PT project (www.spectrum-pt.org). His research interests cover areas such as collections management policies, standardisation in museums, the use of social networks in the cultural sector and the dissemination of collections using tools like storytelling. He’s a researcher at the Centro de Investigação Transdisciplinar Cultura Espaço e Memória (CITCEM - www.citcem.org). He’s member of the current governing bodies of ICOM Portugal, member of BAD GT-SIM (Working Group on Information Systems in Museums) and member of the Portuguese Association of Museology (APOM). He’s also author of the blog Mouseion (www.mouseion.pt).